When dealing with sensitive information, it’s essential to share files in a safe manner. First, make sure that you only share information they need access to. This will reduce the chance that a large portion of your data is able to fall into the incorrect hands in the event of a data breach. Additionally, you should utilize devices which prevent unauthorised editing of files. There are software programs that encrypt files in the event that you and a third party are working in an Excel spreadsheet, for instance it protects against accidental or malicious modifications and also ensures that the numbers remain exact.
Affixing a watermark on your files is beneficial. It adds a layer of security and allows you to track who accesses your files. You can also add an expiration date to download links, and then remove access after a certain period. This will keep hackers out or employees who are not authorized from keeping personal information longer than they are required to do by corporate policies. Create a manual that will guide your staff in how to destroy a file many times.
Be it research data, student information, or carefully designed spreadsheets and documents the sensitive data stored on your devices is valuable. One wrong move, and confidential data could end up to anyone to exploit, resulting in financial loss or damage to your reputation.